Statutes of Association MUNA e.V.
as amended on July 07, 2021
§ 1 Name, registered office and financial year
- The Association bears the name “Model United Nations Alumni +” and receives the addition “e.V.” by the entry in the register of Associations (registered Association). Its abbreviated name is “MUNA+” – hereinafter referred to as “Association”.
- The Association has its seat in the Jägerschneise 2, 35440 Linden.
- The financial year of the Association begins on May 1 of a calendar year.
§ 2 Purpose
- The purpose of the Association is to establish a network for the exchange of information on questions and matters of international political, diplomatic and economic relations. This includes adult and vocational education and the promotion of tolerance, democracy and international understanding in the sense of 10b paragraph 1 EStG and the purpose stated therein.
- The purpose of the statutes is realized in particular by the organization of seminars, lectures, expert talks, discussion rounds and by the regular exchange of information on current political, diplomatic and economic events (among other things by means of publications, with the help of new media and by excursions to corresponding events).
- For the fulfilment of these statutory purposes, appropriate means are to be used through membership fees, donations, grants, subsidies and other contributions.
§ 3 Non-profit status
- The Association exclusively and directly pursues charitable purposes in the sense of the section “tax-privileged purposes” of the German Fiscal Code in the currently valid version.
- The Association is selflessly active, i.e. it does not primarily pursue its own economic purposes. Funds of the Association may only be used for purposes in accordance with the statutes and the members of the Association do not receive any benefits from the Association’s funds in their capacity as members. If necessary, however, offices of the Association can be exercised within the scope of budgetary possibilities against payment on the basis of a contract of service or against payment of an expense allowance in accordance with § 3 No. 26a EStG. The decision about a remunerated Association activity is made by the Management Board. The same applies to the contents of the contract and the termination of the contract. An application for disclosure of the financial contributions defined above must be submitted to the Management Board in writing or electronically. The Management Board is then obliged to respond to the application within four calendar weeks in accordance with the applicable laws.
- No person may be favored by expenses that are alien to the purpose of the Association or by disproportionately high remuneration.
§ 4 Membership
- Any natural or legal person who is positively inclined towards the purpose of the Association and who accepts the statutes and other internal Association documents without reservation can become a member.
- Full members are members who do not belong to the Management Board and are not honorary members. Honorary members are members who have all rights but not the duties of ordinary members.
- The application for admission to the Association must be submitted to the Management Board in writing or electronically. The Management Board decides on the admission. Membership may be refused for valid reasons. An appeal against the refusal of admission can be lodged at the next General Meeting.
- An application for honorary membership must be submitted to the Management Board in writing or electronically with a notice period of 14 days prior to the General Meeting. The General Meeting decides on honorary membership by simple majority.
- Membership ends with death, by resignation to the next fiscal year, by exclusion from the Association or by loss of legal capacity in the case of legal entities.
- Resignation must be declared to the Management Board in writing or electronically with at least four weeks’ notice to April 30th of a year.
- Exclusion is permissible in the following cases in particular:
- A member can be expelled from the Association by the Management Board if, despite two written reminders, he or she is in arrears with the payment of the membership fee or other costs arising from the Association’s work, which the member has agreed to pay, and the expulsion has already been threatened in the second reminder. The exclusion may be decided at the earliest one month after sending the second reminder and must be notified to the member in writing or electronically. The member has no right of appeal after their exclusion.
- Furthermore, exclusion for good cause is possible. For this purpose, the member must first be given an opportunity to comment. After renewed examination and final decision by the Management Board, the exclusion must be notified to the member in writing or electronically, stating valid reasons. The member may appeal against the decision to the Management Board within four weeks of receipt. Within two months after the appeal has been lodged in due time, the Management Board must convene a General Meeting, which can confirm the Management Board’s decision by a two-thirds majority of the valid votes cast. Abstentions are considered invalid votes. With the confirmation by the General Meeting the exclusion becomes immediately and finally effective.
- Upon termination of membership – for whatever reason – all rights and obligations arising from the membership relationship shall expire. A refund of contributions, donations or other support is generally excluded.
§ 5 Membership fees
For the amount of the annual membership fees, the respective valid fee schedule is decisive. The Management Board decides on changes to the membership fee regulations. Changes regarding the membership fees are only valid for the following business year. All members must be informed in writing or electronically about changes in membership fees and may appeal with a period of notice of four weeks.
§ 6 Organs of the Association
Organs of the Association are the General Meeting, the Management Board and the Advisory Board.
§ 7 General Meeting
- The highest organ of the Association is the General Meeting. It has in particular the following tasks:
- Receipt of the reports of the Board of Management,
- Ratification of the actions of the Management Board,
- Election and recall of the members of the board and the auditors,
- Voting on resolutions of the board, on rejected applications for admission or on exclusions,
- Passing of resolutions on amendments to the statutes and on the dissolution of the Association.
- An ordinary General Meeting is held at least once a year in the first quarter of the financial year. In addition, an extraordinary General Meeting must be convened if the interests of the Association require it, if § 4 para. 7b comes into force or if one fifth of the members request the convening of an extraordinary General Meeting in writing from the Management Board, stating the purpose and reasons. Participation in the General Assembly of Members can take place in person, through a representative equipped with a power of attorney or by video telephony. In the case of participation by video telephony or the sending of a representative, the board must be informed in writing or electronically at least seven days before the General Meeting.
- The invitation including the announcement of the provisional agenda shall be sent by the Management Board in writing or electronically 14 days before the General Meeting to the last known address of the respective member. The agenda of the meeting is also published on the Association’s own website.
- Members may submit additional agenda items to the Management Board in writing or electronically at least seven days before the General Meeting. Later motions – including motions submitted during the General Meeting – must be placed on the agenda with a simple majority if approved by the General Meeting (emergency motions).
- The chairman of the Management Board or his deputy shall chair the General Meeting. The General Meeting can appoint a chairman of the meeting on the proposal of the Management Board.
- The decisions of the General Meeting are recorded in minutes and signed by at least two members of the board. The minutes can be inspected by any member upon request to the board.
§ 8 Voting rights and quorum
- All full members and honorary members of the Association are entitled to vote. Each member has one vote, which can be exercised by personal voting, voting by a representative equipped with a power of attorney or electronic voting via video telephony.
- The General Meeting is quorate regardless of the number of members present and passes its resolutions with a simple majority. Abstentions are not taken into consideration. In the event of a tie, the motion shall be deemed rejected.
- Voting in the General Meeting is open by show of hands or – upon request – by secret ballot.
§ 9 Management Board
- The Management Board consists of one to two CEOs and one to four other Management Board members, so that the number of five Management Board members is not exceeded at any time. The roles of cash auditor and secretary are filled by one or more Management Board members. All Management Board members have power of representation and signature. Financial rights of disposal are granted to two or three board members – ideally the CEO(s) and the CFO.
- The Management Board with power of representation within the meaning of § 26 BGB (German Civil Code) consists of the Chairmen and the other members of the Management Board. In each case one chairman and one further Management Board member are jointly entitled to represent the Association.
- The Management Board is elected by the General Meeting for a period of twenty-four months. The unlimited re-election of board members is permitted. After being voted out of office, the members of the board remain in office until their successors take office.
- The Management Board shall adopt its own rules of procedure. These may be published to the applicant upon written or electronic application.
- The Management Board decides with a simple majority of votes and is quorate if more than half of the members of the Management Board are present. A tied vote is understood as a rejection. Voting is possible in person or electronically.
- Minutes are to be kept of all Management Board meetings, in which all resolutions are to be recorded verbatim. The minutes must then be signed by at least two board members. An electronic signature is permitted. Management Board meetings are generally not public.
- If a member of the Management Board resigns before the end of his or her term of office, the Management Board is entitled to appoint a provisional Management Board member. Management Board members determined in this way remain in office until the next General Meeting.
§ 10 Advisory Board
- The Management Board has the right to appoint and dismiss the members of the Advisory Board. The Advisory Board activity can be terminated by either side with a notice period of four weeks.
- The purpose of the Advisory Board is to act as a supporting or advisory body to the Management Board.
- The Advisory Board has no powers of power and representation – neither within nor outside the Association.
§ 11 Sections
- The Association may form sections. The individual sections stand side by side with equal rights.
§ 12 Amendment of the statutes and dissolution of the Association
- A three-quarters majority of the members participating in the General Meeting is required for a resolution involving an amendment to the statutes or the dissolution of the Association. All members are subsequently informed in written or electronic form about the adopted amendment to the statutes. If desired, in this special case, it is possible to withdraw from the Association during the year within a four-week period after the resolution to amend the statutes.
- In the event of the dissolution of the Association or the discontinuation of tax-privileged purposes, the entire assets shall be transferred to one or more legal entities under public law that promote international understanding and education, or to one or more other tax-privileged bodies, which shall use the Association’s assets directly and exclusively for tax-privileged purposes. This will be determined by the General Meeting.